Terms and conditions for registering for the 2016 Women & Religion PCD Women’s Retreat
Registration: You may register online from this website, or you may register by phone or mail if you do not have web access (contact us for further information). Advance registration is required; walk-in registrations cannot be accommodated.
Payment and Reservation: You may pay online using PayPal, if you register online. In that case, your space at the retreat is reserved immediately. You may also register online but send payment (personal check) by mail. Your space will then be reserved when payment is received. Any balance due that you mail to W&R must be postmarked or received (as indicated) by one of the following dates:
- February 1, 2016 — Early-bird cutoff ($210 for returning attendees for Full Weekend Friday-Sunday only; does not apply to First Time or Saturday Only). Payment must be postmarked by this date if not paid online.
- February 22, 2016 — Close of registration: deadline for receipt of final payment (Full weekend: $150 for new attendees or $250 for returning, Friday – Sunday; Saturday only: $50). If you are mailing a check and will not meet the deadline, please contact us.
A Thursday afternoon early arrival option is available for $30 additional (no discounts), if you are attending for the full weekend (this option does not apply to Saturday Only attendance). Friday morning breakfast is included. No meals are available on Thursday.
We cannot process credit card payments directly, but as long as you pay online at the time of registration using PayPal, you can use any method of payment that that service permits, including credit cards.
For the 2016 retreat, mail your payment to Unitarian Universalist Fellowship of Redwood City:
2124 Brewster Avenue
Redwood City, CA 94062
If you register online but mail your payment, write your email address (as it appears in your account information) on the check along with, if possible, the “Transaction ID” from the acknowledgment you should have received when you registered. This will help ensure that we match your check to the correct registration, even if the name & address on the check are different.
When registering online, it is possible to register more than one attendee in one transaction. In this case, the registration form will include information about each attendee followed by billing & payment information and all automatic confirmations and reminders will be sent only to the billing contact, not to the individual attendees.
Approval of Registration: The W&R PCD planning committee reserves the right to decline a registration request if it is found not to be in the best interests of that registrant and/or the retreat’s other registrants. If a registration is declined by W&R PCD for any reason, any amount already paid will be promptly refunded in full.
Please note that our insurance only covers adults. We cannot register or accommodate minors.
A registration is final when it has been approved by W&R PCD and when full payment has been received and has cleared. While receipt of payment reserves your space, your registration must be final before you check in.
Acknowledgment of Payment: If you pay online, an acknowledgment will be emailed to you automatically, using the email address you provide in your website account information. If you mail your payment, we will attempt to email you an acknowledgment when your payment is received.
Confirmation: As the retreat approaches you will receive a confirmation email containing additional information about the retreat. The additional information will also be posted on the website.
Online Registration Review and Cancelation: You can review or cancel your reservation online, provided that you registered online.
Updates to Registration Information: If you need to update information that was provided on the registration form (for example, dietary needs), please contact us by the close of registration (2/22/2016) and describe any changes in your message. We forward the information to Enchanted Hills Retreat shortly after that.
Cancellation Policy: If you cancel by 2/22/2016, all but $25 of the amount you paid will be refunded. On or after 2/23/2016, partial refunds will be given only for emergencies. Please do contact us to cancel even if it is after the cancelation deadline, so that we may notify Enchanted Hills Retreat. If W&R PCD must cancel for any reason, any payment you have made will be refunded in full.
Online Donations: The online registration and payment system does not presently enable you to add donation amounts to your payment, although if you are paying by check you can include donations (please explain what they are for). If you are paying online or if you would just like to make a donation, please see our Donation Page.